The Indexer: The International Journal of Indexing

Embedded indexing with Word. Part 3 - shifting method and field codes for cross-references and page ranges

The Indexer: The International Journal of Indexing (2020), 38, (4), 381–398.


In this third article in a series on the underexploited potential for using Microsoft Word as a tool for embedded indexing, the focus is on what is called the ‘shifting method’ and the use of the PAGE field within the XE field. It covers the application of these methods to see also cross-references and page ranges. The important search/replace method in this context, the pattern search, is described in detail. The addition of decorations to page references and the automatic conversion of a Word index into an active ebook index are also considered. The first two articles in the series can be found in the June and September 2020 issues of The Indexer (38(2) and 38(3)).

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Greulich, W. (2020a) ‘Embedded indexing with Word: new light on an old topic. Part 1: how to monitor creation of an index’, The Indexer 38(2), 207-18. Google Scholar

Greulich, W. (2020b) ‘Embedded indexing with Word. Part 2: editing entries and making work easier by using macros’, The Indexer 38(3), 291-306. Google Scholar

Greulich, W. (2020c) Indexing mit Word. Hamburg: tredition. Google Scholar

Wempen, F. (2011) Microsoft Word 2010 in depth. Indianapolis: Que Publishing. Google Scholar

Wyatt, A. (2014) Word find and replace (PDF document). Orem: Sharon Parq Associates; see also (accessed 27 July 2020). Google Scholar

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Author details

Greulich, Walter